Phone line: We are currently operating a voicemail call back service on our contact telephone number 0300 369 0689. All messages received are collected by our Enquiries Team, Monday to Friday, 9:00 am until 16:30 pm. Please leave a voicemail, with your name, phone number, email address (if possible), and enquiryWe aim to respond to all messages within 2 working days. Any messages received to our voicemail on Friday afternoon will be retrieved on Monday, after the weekend. 

Application for Referral

If you want to make a Service complaint and don’t want to approach your chain of command directly, you can ask the Ombudsman to refer your intention to make a Service complaint.

What is a referral? A referral is a letter from SCOAF that says you want to make a Service complaint. This will usually be sent to your chain of command or former chain of command if you are no longer serving

Please note: A referral is not a formal Service complaint and does not “stop the clock” on the time limits for making a Service complaint. If SCOAF makes a referral, it does not indicate that your complaint will be accepted for investigation as a formal Service complaint.

Who can ask for a referral? Only current or former Service personnel can ask the Ombudsman to refer their intention to make a Service complaint.
When can’t the Ombudsman make a referral If the incident you want to make a Service complaint about happened before 1 January 2008 and your complaint was not submitted before 31 December 2015, it is not possible to make a Service complaint now.

This is because a Service person can only make a Service Complaint if the matter they are complaining about occurred when they were subject to Service law.  Service law commenced on 1 January 2008. Prior to this, Service personnel were subject to the laws of their individual Services (Army Act 1955, Navy Discipline Act 1957 and the Air Force Act 1955.)  For incidents that occurred before 1 January 2008, personnel had until the 31 December 2015 to make a complaint. It may be possible to raise your historical complaint in another way.

Can the Ombudsman investigate my complaint? The Ombudsman cannot investigate your complaint – it must go through the internal Service complaints process. Once a referral has been made the Ombudsman will not be involved in the handling of your complaint.

Further information about the Service complaints process can be found in JSP 831: Redress of Individual Grievances

To complete the application form, you will need to open it in Adobe before filling it in. If you don’t do this, you won’t be able to save the form. 


How to submit your form
  1. Double-check that you have completed all sections, signed and dated the form
  2. Save the form to your desktop or device
  3. SCOAF staff are working remotely so we have no access to our post. This means there will be a delay in processing incoming post so please continue to send applications and documents to us electronically by email to our contact mailbox: contact@scoaf.org.uk or the investigator handling your complaint.

If you have any difficulty completing the form, contact our Enquiries and Referrals Team on 0300 369 0689 for assistance.

Please note that if you are sending your application by email the system cannot accept emails larger than 20MB. Emails that exceed the size limit will be blocked by our email system.

Timeframes for processing your application
2 days Once we receive your application you will receive an acknowledgement within 2 working days.
7 days Once your application has been processed a referral made to the relevant Service within 7 working days from the date of your acknowledgement.

Please note: It is important that we can contact you once you have submitted an application.  If we can’t contact you we may be unable to process your application or there may be delays in making a referral